The Benefits of Board Portals

Board portals offer advantages that go beyond digitization of paper documents. They help directors to plan meetings, manage tasks, and work with other members.

When a director receives an email from the company secretary informing that the board’s papers are available on the portal, she is able to go through them over the weekend, or on a Tuesday afternoon, to be ahead of agenda and to take notes about important issues or questions. You can also utilize real-time analytics on the portal to see how directors interact with the materials before the meeting, and how much time they devote to each piece of paper or document.

This is particularly helpful directors with a hectic schedule and a limited amount of time available to dedicate to the board. A well-designed portal can be accessed from any device at any time. Since most board members utilize their devices to access other online services it does not require a long learning curve.

When evaluating different vendors be sure to take into account other features. While ease-of-use is important for directors in general however, it’s not the only one. Some portals, like allow directors to vote and record their decisions. This is time-saving for the secretary and lets the board make changes between meetings.