The Board Meeting Process

A board meeting is a crucial event for any company. It should be productive and efficient. A clear agenda and a discussion that is relevant will maximize the value of every minute of the board meeting. The focus of the discussion can help prevent distractions such as endless and ineffective side conversations.

The first step in the typical board meeting is to ensure that a quorum of board members attend the meeting. The presiding board member or officer is the one who takes attendance and confirms the attendance list. This allows adjustments to the quorum and also an accurate record of the people who attended the meeting.

Following that, a variety of reports are then presented to the board of directors. These include reports from committees as well as executive reports and financial reports. During this phase the board reads and debates these reports to make informed decisions about how the company can move forward. It is a common practice that these reports are reviewed before the meeting, and then approved by the directors via email or telephone. This can speed up processing at the meeting, and ensure that all members are familiar with the content.

After having reviewed all reports after reviewing all reports, it’s time for discussion of strategies which can aid the growth of the company and reach its goals. These strategies should contain key performance indicators (KPIs) that will help you assess their effectiveness. These KPIs should be quantifiable, in line with the goals of the organization, and are applicable and feasible.