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There are some tips that you can use to ensure that your meeting goes smoothly and efficiently, regardless of whether it’s an in-person meeting in your boardroom, or a meeting remotely from your couch.
The importance of punctuality and planning — Making sure you arrive on time and that board members have the documents they require before the meeting is the best way to get started. A well-written, clear agenda and its distribution early can help to keep the meeting focused.
Avoid wasting time with reports. Long reports can quickly overshadow the board’s discussion. Discuss committee and leadership reports only if you need them to make decisions or supervise the board. The rest can be dealt with through email or smaller meetings.
Limit the discussion of the features of products and roadmaps. The direction of a company should not be dictated by what the CEO thinks the market wants. If you must speak about product features, be clear on why you are taking certain routes. This will help you stay on track and avoid the „Enron effect” in which a board is too hands-off and doesn’t notice any issues forming underneath the surface.
Schedule breaks for candor These brief moments of silence allow board members to talk about issues that they do not feel comfortable discussing with their peers. They are often necessary to ensure that everyone’s opinions are heard and everyone feels at ease expressing their opinions.
