Data Safety Instructions

Data protection can lower the threat of cyber-attacks that could negatively impact your business and your reputation. It is important to know the best practices to protect your personal information and adhere to them. A breach of personal information could result in legal action or fines. This may have long-term consequences for your company or yourself.

Protect all files and devices by using the use of a password. This simple step will stop hackers from gaining access to your data. Use strong passwords that are complex combinations of numbers, letters and symbols. Change default passwords supplied by vendors to more secure ones as quickly as possible. Make sure you update your antivirus software regularly and conduct a security test on your servers and computer.

Don’t share confidential or personally identifying information via email – This includes Social Security numbers, bank account information passwords, etc. Email is not secure and could be accessed by unsympathetic parties.

Secure your network and data Use strong encryption to safeguard your laptops, computers, and portable storage devices. This will help you to transmit information to third parties in a secure manner and also protect the information stored on the devices. It is also essential to prepare a plan to react to a cyber-attack and include who you will notify and what you will do (e.g. employees or customers, credit bureaus).

Make sure you keep a copy of all of your data. Store the offline copies in a separate location from the place where your primary copies are kept. This will help to prevent hackers from gaining access to your primary copy, or from deleting it.